Model Almanac
Practical guides to choosing and using AI tools for real work
Latest guides
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AI Acceptable Use Policy Template for Small Businesses (With a Simple Rollout Plan)
A short, fill-in-the-brackets AI acceptable use policy that a small-business owner can finish in an afternoon. It includes a traffic-light data rule with a controlled exception for personal data, an approved-tools register, a one-page staff card, notes for different business types and a two-week rollout plan. It is a starting point, not legal advice.
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How to Write Product Descriptions With AI: A Step-by-Step Workflow
A facts-first workflow for AI product descriptions. Build a fact sheet, run a reusable prompt that stops the AI inventing claims, edit out generic filler, and check everything before you publish. It works for one product or a whole catalog.
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How to Write AI Prompts for Business Emails: A Simple Formula and Copy-Ready Templates
A good AI email prompt tells the assistant six things: who you are, the goal, the recipient, the key facts, the tone and the format. Here is the formula, a weak vs strong example, a master template, five copy-ready prompts for common small-business emails, and a checklist to use before you hit send.
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How to Automate Repetitive Admin Tasks With AI, Without Writing Code
You don't need to code to hand repetitive admin to AI. Pick a frequent, low-risk task and use the lightest option that works: a saved prompt, the AI in tools you already pay for, a simple rule or a no-code connector. Keep a human review step and measure the results for two weeks.
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How to Use AI for Small Business Social Media Posts: A Weekly Workflow That Still Sounds Like You
Use AI to draft and adapt your posts, and keep the facts, photos and customer replies human. This guide gives you a time-boxed weekly routine, a one-page voice brief, copy-paste prompts for every major platform, a de-AI editing checklist and a short list of numbers worth tracking.
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ChatGPT vs Claude vs Gemini for Small Business Writing: Which Fits Your Work?
There is no single best AI for business writing. This guide compares ChatGPT, Claude and Gemini by task, ecosystem, brand voice control, data settings and cost. It includes a test kit with five prompts, a scoring sheet and a 3–5 day plan so you can judge them on your own work.
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How to Create a Brand Voice Guide for AI Writing Tools (Template + Test)
A brand voice guide for AI is a short instruction set, not a brand book. Turn vague adjectives into checkable rules, add good and bad examples and hard limits on facts, then test it on five real tasks before your team relies on it.
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How to Choose an AI Meeting Notes Tool: Types, Privacy Checks and a 5-Day Trial
Start from where and how you meet, not from a list of 15 tools. This guide sorts AI meeting notes tools into three types. It then covers consent and privacy checks, a repeatable accuracy test and a 5-day trial plan with a scorecard.
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Is It Safe to Put Customer Data Into ChatGPT? A Practical Guide for Small Businesses
Customer data in ChatGPT is not a simple yes or no. It depends on the data, your plan, your settings and your legal duties. This guide gives small businesses a traffic-light system, a terms checklist, a worked anonymisation example, a one-page team policy and a plan for when someone has already pasted something they shouldn't have.
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How to Use AI to Respond to Customer Reviews: A Safe, Human-Approved Workflow
Let AI draft your review replies, but keep a person in charge of what gets posted. This guide gives you a six-step workflow: a reusable style guide, risk-based triage, copy-paste prompts for positive, mixed and negative reviews, a pre-posting checklist and a firm list of things never to automate.
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How to Choose an AI Writing Assistant for a Small Business: Criteria, Tool Types and a 5-Day Trial Plan
Skip the top-10 lists. This guide shows small-business owners how to choose an AI writing assistant by tool type, not brand. It covers the criteria that matter, data privacy, a 5-day trial plan with a scoring sheet, and when you don't need to pay for a dedicated tool at all.